MileLedger

Mileage tracking

Mileage logs
ready for
tax season.

Log trips. Track odometer readings. Export IRS-ready reports. One vehicle free, unlimited with Pro.

MileLedger records the 4 fields the IRS requires for every business trip: date, destination, purpose, and miles driven. Enter odometer start and end readings, and the app calculates distance automatically. Free accounts log up to 30 trips per month on 1 vehicle. Pro adds unlimited vehicles, annual PDF reports, and recurring trip templates for $3/month.

Start loggingSee pricing

Recent trip

Mar 6, 2026
Office to client site23.4 mi

Odometer start

48,291

Odometer end

48,314

Business2021 Honda Civic

342

Miles this month

$239

Tax deduction

18

Trips logged

IRS Rate

$0.70/mi

2025 standard rate

Free trips

30/mo

Per vehicle, per month

Export formats

CSV + PDF

Monthly or annual

No GPS needed

Odometer-based

Simple subtraction

How it works

Four steps.
No GPS.
No guessing.

01

Add your vehicle

Enter the make, model, and current odometer reading. Takes about 10 seconds.

02

Log each trip

Record odometer start, odometer end, destination, and business purpose. MileLedger calculates the distance automatically.

03

Review your totals

See monthly mileage summaries, deduction estimates at the current IRS rate, and trip counts by vehicle.

04

Export for taxes

Download a monthly CSV (free) or an annual IRS-formatted PDF (Pro) with every field your accountant needs.

Free vs Pro

What you get

Free

No credit card needed

  • 1 vehicle
  • 30 trips per month
  • Odometer-based mileage calculation
  • Monthly deduction estimate at IRS rate
  • Monthly CSV export
  • Cross-device sync with sign-in
Most Popular

Pro

$3/month

  • Unlimited vehicles
  • Unlimited trips
  • Annual IRS-formatted PDF report
  • Trip templates for recurring routes
  • Ad-free experience
Get Pro — $3/mo

Or get Crate Pass ($15/mo) for all Cashew Crate apps.

FAQ

Common questions

How does MileLedger calculate mileage?

Enter your odometer start and end readings for each trip. MileLedger subtracts to get the distance. No GPS or phone tracking needed.

Is MileLedger IRS-compliant?

MileLedger records the 4 fields the IRS requires: date, destination, business purpose, and miles driven. Pro users can export an annual PDF formatted for tax filing.

What is the current IRS mileage rate?

The IRS standard mileage rate for 2025 is $0.70 per mile for business use. MileLedger uses this rate to calculate your estimated deduction automatically each month.

Does MileLedger use GPS or location tracking?

No. MileLedger is odometer-based. You enter your start and end readings manually, and the app calculates the distance. No GPS, no background location access, no battery drain.

Can I track multiple vehicles?

Free accounts support 1 vehicle with up to 30 trips per month. Pro unlocks unlimited vehicles, each with separate trip logs and summaries.

Can I use MileLedger without creating an account?

Yes. Without signing in, all trip data stays in your browser. Create an account to sync across devices. Your local trips merge into your account on first sign-in.

What export formats does MileLedger support?

Free users can download a monthly CSV with all trip data. Pro users also get an annual IRS-formatted PDF report with monthly breakdowns and deduction totals.

What happens to my data if I cancel Pro?

Your trips and vehicles stay in your account. You keep read access and CSV export for your most recent month. PDF reports and multi-vehicle features lock until you resubscribe.

How much does Pro cost?

Pro is $3/month, cancel anytime. Or get Crate Pass ($15/month) for access to all Cashew Crate apps. Prices exclude applicable taxes.

Stop guessing your mileage

The IRS wants date, destination, purpose, and miles. MileLedger captures all four in under 15 seconds per trip.

Start logging — free
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